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AdmiNET Table of Contents

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  1. Buying & Paying
  2. Budget and Finances
  3. Employees & Payroll
  4. Grants & Contracts
  5. Buildings & Grounds
  6. Student Administration

  1. BUYING & PAYING
    1. Announcements
      1. Financial Announcements (formerly Announcements to Account Administrators)
      2. Contract Announcements (preferred University Suppliers)
      3. Travel Announcement
    2. Policies
      1. Financial Policy #1200: Procurement/Disbursements (From the Financial Policy Manual; accessible only to the University community)
    3. Buying
      1. BuySite
      2. Central Procurement
      3. Guidelines and Standards
        1. Selected Items That Can Be Paid on a DPV
      4. Locating Vendor
      5. Selecting a Computer
      6. On-Campus Sources of Goods and Services
      7. Other Resources
    4. Paying
      1. Guidelines and Standard
        1. Debarred or Excluded Vendor
        2. Petty Cash Guidelines
        3. Research Subject Fee Guidelines and Procedures
        4. Working Funds Guidelines and Procedures
        5. Selected Items That Can Be Paid on a DPV
      2. Paying Independent Contractors
        1. Payroll Department web page
        2. Independent Contractor Forms Requirement
      3. Paying Foreign Visitors
        1. Payroll Department web page
        2. Payments to Foreign Individuals, Required Documents
        3. Payments That Can Be Issued to Foreign Individuals
      4. Other Resources
        1. Recharge Glossary
        2. Request a document from the Comptroller's Office or Central Procurement Services
        3. Immigration & Naturalization Service (INS) web site
    5. Reimbursements
      1. Reimbursements to Individuals Quick Reference Guide
      2. Disbursements, Supporting Documentation Standards for
      3. Moving Expenses, Reimbursement of
      4. Travel Expense Voucher Web Form
    6. Forms
      1. Payments
      2. Special
      3. Petty Cash
      4. Travel
    7. Relevant Central Offices
    8. Travelnet
      1. Recent Travel Announcements
      2. Know Before You Go
        1. Important Information for Travelers
        2. Traveler's Tips
        3. Insurance for Business Travel
        4. Use of Personal Automobile
        5. Federal Per Diem Rates
        6. Local Travel
        7. Travel Outside the USA
      3. Arranging the Trip
        1. Airline Tickets & Reservations
        2. Hotel & Ground Transportation Reservations
        3. Expenses
        4. After the Trip
        5. Other Travel-Related Resources
      4. Inviting Visitors
        1. Arranging the Visitor's Trip
        2. Processing Reimbursements
        3. Visa & SSN/ITIN Requirements for Foreign Visitors
        4. Additional Resources for Foreign Visitors
      5. Travel-Related Vendors Who Offer University Discounts
      6. Forms
        1. Travel Expense Envelope
        2. Travel Expense Short Form
        3. Travel Expense Voucher (TEV) (Form 97)
        4. Traveler Profile
        5. Special Event Profile
        6. Travel Advance (Form 95)
        7. Direct Payment Voucher (DPV) (Form 88R)
      7. Travel-Related Policies & Procedures
        1. Financial Policy 1202, Travel Reimbursement Policy
        2. Financial Policy 1214, Non-Salary Cash Advances
        3. Reimbursements to Individuals Quick Reference Guide
        4. Traveler's Certification of Travel Expenses requirement
      8. Other Travel-Related Resources
        1. Airline Classes of Service Codes
        2. Airport Shuttle (Omega)
        3. Automatic Teller Machine Locators
        4. Currency Converter (OANDA)
        5. Maps
        6. Passport Photos (available from the Chicago Card office)
        7. Other Transportation Information
        8. Visitor Information
        9. Weather, National
      9. Relevant Offices
        1. Comptroller's Office, Travel Reimbursement Section
        2. Central Procurement Services
        3. International Affairs, Office of
        4. Budget and Finances

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  2. BUDGET AND FINANCES
    1. Announcements
      1. Permanent Financial Announcements
    2. Policies
      1. Financial Policy Manual
      2. Cash Control Guidelines (from the Petty Cash Guidelines)
      3. Property Management Manual
    3. Budgeting
      1. Capital & Master Planning
      2. Proposals for Major Expansion or Renovation of Space
      3. Capital Project Approval
    4. Accounting
      1. FAS
        1. FAS User's Manual
        2. FAS Monthly Schedules
        3. How Do I Read My Ledger?
      2. Account Creation and Cost Transfers
        1. ACCTS (Account Create/Cost Transfer Systems)
        2. ACTL (ACCTS Cost Transfer Lookup)
        3. Cost Transfer Procedures for Sponsored Project Accounts
      3. Supplemental Accounting Procedures
        1. Effort Reporting System User's Manual for Departmental Administrators
        2. Petty Cash Guidelines
        3. Working Fund Guidelines and Procedures
        4. Research Subject Testing Fees, Guidelines and Procedures to Paying
      4. Tax Information
        1. Tax Information for International Visitors at the University of Chicago  (ADOBE PDF)
        2. Notice of Tax Exempt Status (ADOBE PDF)
        3. Illinois Department of Revenue Tax Exempt Letter (MS WORD)
      5. Other Information
        1. Departments, Department Codes, and Executive Levels (from the FAS User's Manual)
        2. Department Delivery Codes
        3. Recharge Glossary
        4. University of Chicago Financial Statements
        5. Customer Credit Information (MS WORD)
    5. Gift Accounting
      1. How Donors Can Give to the University
        1. The Chicago Initiative
        2. Making Gifts of Securities
      2. How to Account for a Gift
        1. Fund Additions and Deductions (from the FAS User's Manual)
    6. Cash and Checks
      1. Check Cashing
        1. Policies
        2. Questions
      2. Check Distribution
        1. Picture ID
        2. Obtaining Accounts Payable Checks
        3. Salary Advance
        4. Reimbursements
      3. Departmental Postage
      4. Lost Checks/Stop Payments
      5. Report of Money Received
        1. Deposit Guidelines
        2. Sample of Form (In Progress)
    7. Financial Statements
    8. Forms Used in Managing Finances
      1. Secured Access to Financial Systems
      2. Vouchers
      3. Petty Cash
      4. New Account Requests
      5. Other Requests
    9. Relevant Central University Offices
      1. Bursar's Office
      2. Central Procurement Services (CPS) (formerly Purchasing)
      3. Comptroller, Office of the
      4. Networking Services and Information Technologies (NSIT)
      5. Risk Management, Audit and Safety, Office of (formerly Department of Risk Management and Audit

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  3. EMPLOYEES & PAYROLL
    1. Announcements
      1. Job Postings
      2. Human Resources Announcements
      3. Hiring Announcements
      4. Financial Announcements
      5. Permanent Announcements
    2. Policies
      1. Personnel Policies
    3. Hiring Administration
      1. The Employment Office
      2. General Information
      3. Online Employment for HR Administrators
      4. Forms
      5. Announcements
      6. Jobs@UChicago
      7. HR Employment Contacts
      8. HR Mailing List
    4. Employees
      1. Guidelines and Standards
        1. Effort Reporting User Manual
        2. Faculty and Academic Non-Faculty (ANF) Appointment Processing
        3. 3Q Processing Manual for User Departments
        4. Performance Evaluations
      2. Available Positions
        1. Job Postings
        2. How to Post a Job
        3. Labor Contracts
      3. Other Resources
        1. HR Newsletter, In the Know
        2. Employee Handbook
        3. U.S. Department of Labor
    5. Payroll
      1. Guidelines and Standards
        1. Effort Reporting User Manual
        2. Faculty and Academic Non-Faculty (ANF) Appointment Processing
        3. 3Q Processing Manual for User Departments
        4. Payroll User's Guide
      2. Reimbursements
        1. Reimbursements to Individuals Quick Reference Guide
        2. Disbursements, Supporting Documentation Standards for
        3. Moving Expenses, Reimbursement of
      3. Foreign Visitors, Payments to
        1. Foreign Individuals, Required Documents for Payments to
        2. Foreign Individuals, Payments That Can Be Issued to
        3. Foreign Individuals, Treaty Information
      4. Independent Contractors, Payments to
        1. Refer to the Payroll Department web page
        2. Independent Contractor Forms Requirements
    6. Forms
      1. Benefits Forms
      2. Compensation Forms
      3. Confidentiality
      4. Employee/Labor Relations Forms
      5. Employment Services Forms
      6. Human Resources Non-benefit Forms
      7. International Visitors
      8. Other Forms
      9. Special Payment Requests
      10. Tax-Related Payroll Forms
      11. Wage and Salary Administration Forms (maintained by HR)
    7. Relevant Central University Offices
      1. Payroll Unit
      2. Human Resources
      3. Local Business Center, Physical Sciences
      4. Local Business Center, Social Sciences

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  4. GRANTS & CONTRACTS
    1. Announcements
    2. Policies
      1. Financial Policies 2100
      2. Multiple Project Assurance of Compliance with DHHS
      3. Property Management Manual
      4. Grant Administration, Federal Regulations for (prepared by University Research Administration)
    3. Mandatory Training Program for Sponsored Projects Administration (SPA)
    4. Identifying Funding Sources
    5. Preparing Proposals
      1. Proposal Preparation and Submission (Section 300 of Guidelines for Grant and Contract Management)
      2. Physical Sciences Local Business Center
      3. Sponsoring Agency Procedures and Application Forms
      4. Proposal forms and instructions from University Research Administration
    6. Managing Grant Funds
      1. Guidelines and Procedures
        1. Grant and Contract Management Guidelines
        2. Research Subject Testing Fees, Guidelines and Procedures to Paying
        3. Cost Transfer Procedures for Sponsored Project Accounts
        4. Property Management Manual
      2. Accounting Documentation That Covers Grant Funds
        1. FAS User's Manual
        2. FAS System Guide
        3. Effort Reporting System User's Manual for Departmental Administrators
        4. 3Q Processing Manual for User Departments
      3. Grant Related Memos From the Comptroller's Office
        1. Federal Indirect Cost Rates (7/30/96)
        2. Increase in Equipment Capitalization (8/1/96)
        3. Sponsored Agreement Accounts - Closing Memo Procedure Changes (2/5/97)
        4. Federal Facilities and Administrative Cost Rates (12/4/97)
    7. Forms
      1. University Research Administration
      2. Other Research Grant Forms
    8. Central University Offices
      1. University Research Administration (URA)
      2. Research Services, Office of (ORS)
      3. Special Projects, Office of
      4. International Affairs (OIA), Office of
      5. Restricted Funds and Indirect Cost
      6. Facilities Services
      7. Physical Sciences Local Business Center (not a central office)

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  5. BUILDINGS & GROUNDS
    1. Announcements
      1. Facilities Services Announcements
    2. Work Orders
    3. Space Information
    4. Safety
      1. Safety Manual
      2. Emergency Management Plan
    5. Environmental Services
      1. Recycling (service of Sustainability at the Universtiy of Chicago)
    6. Proposals for Major Expansion or Renovation of Space
    7. Forms
    8. Relevant Central University Offices
      1. Facilities Services
        1. Safety & Environmental Affairs
        2. Radiation Safety, Office of
      2. Sustainability Council (manages Recycling)

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  6. STUDENT ADMINISTRATION
    1. Policies
    2. Registrar Intranet
    3. Student Admin
    4. Forms
    5. Relevant Central University Offices

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