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Information about Forms

Below in alphabetical order is a list of University administrative forms. If you are looking for a specific form, please search this document using the Find functionality in your browser and entering in the appropriate keyword(s).

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A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Academic Appointees EEO Survey

Please print as a 2-sided form.

Academic Multiple Action Form (MAF) - Page 1
Academic Multiple Action Form (MAF) - Page 2

Page 1 PDF
Page 2 PDF

Please print as a 2-sided form.

Academic Termination

ACCTS New Department Setup Form

ACCTS New User Form

Access to Confidential Information Authorization Form

NOTE: You may also need to fill out the Comptroller's Office Online Security Update Request

Accounts Payable Coding Continuation Voucher

Accrual Form – See Monthly Absence Report

Alien Information – See W-8BEN-I, Certificate of Foreign Status of Beneficial Owner for United States Withholding

Alien Tax Information Request (Form UPP192)
Please read Tax Information for International Visitors at the University of Chicago first.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

B

Benefit Forms
Over 35 forms for health, illness, and retirement are available from the Benefit Forms page of University Human Resources Management.

Biweekly Adjustment Form

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

C

Chicago One Card Moving Expense Reporting form

Coded Log of Payments to Human Subjects

Coding Continuation Voucher, Accounts Payable — See Accounts Payable Coding Continuation Voucher

Compensation Forms are available from the Forms section of University Human Resources Management.

Comptroller's Office Online Security Update Request

But first you may have to fill out Access to Confidential Information Authorization Form

Contractor -- see Independent Contractor forms.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

D

Debarred Vendors and Excluded Parties Screening Form

Dental Forms are available from the Forms section of University Human Resources Management.

Direct Payment Voucher (DPV) (Form 88R)
The DPV is not available in electronic format, but help is available for filling it out. Before beginning, please read the instructions.

Domestic Partnership Forms are available from the Forms section of University Human Resources Management.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

E

Electronic (Wire Transfer) Payment Request Form

Domestic

International

Electronic Payments and Receipt Processing Agreement for Credit Cards and Other Forms

Equipment Addition Form

Equipment Disposal Form

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

F

Federal Withholding Form — See W-4 Federal Employee's Withholding Form

Flexible Spending Forms are available from the Forms section of University Human Resources Management.

Form 62 — See Interdepartmental Order (Form 62)

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

H

Health Forms are available from the Forms section of University Human Resources Management.

Human Subjects — See Coded Log of Payments to Human Subjects

Human Subjects Log — See Log of Payments to Human Subjects

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

I

Illinois Department of Revenue -- Illinois income tax forms and electronic filing forms available from the official web site of the Illinois Department of Revenue

Illinois Department of Revenue Electronic Filing Services

Illinois Withholding — See W-4 Illinois Employee's Withholding Form

Illness, Injury and Life Benefits Forms are available from the Forms section of University Human Resources Management.

Independent Contractor Questionnaire (The Service Provider must complete and submit this form along with an IRS Form W-9, Request for Taxpayer Identification Number.)

Interdepartmental Order (Form 62) is not available in electronic format, but help is available for filling it out.

Internal Loan Application - See Request for Capital Project Internal Loan

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

J

Justification for Sole Source Form
Help is available for filling out this form. Please read the instructions first.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

L

Late Cost Transfer — See Request for Late Cost Transfer

Log of Payments to Human Subjects

Lump Sum Distribution — See Retirement Income Plan for Employees Lump Sum Distribution from Defined Benefit Portion Election Form

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

M

Material Transfer Agreement Form

Monthly Absence Report

Monthly Extra Service Payment Request Form (Form 172)

Monthly Salary/Vacation Advance Request (Form 191)

Moving Reimbursement Form

Moving Expense Reporting Form

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

N

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

O

One Time Payment — See Staff One Time Payment Request Form (UPP 183OT)

Online Security Update — See Comptroller's Office Online Security Update Request

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

P

Payroll Direct Deposit Form — active employees with a CNET ID may view and update information at the Employee Self-Service site at https://ess.uchicago.edu.

Payroll Expense Transfer Form (UPP103)
Please read the instructions first.

Personnel forms: please see http://hr.uchicago.edu/forms/

Petty Cash, How to Close Account

Petty Cash Change of Custodian

Petty Cash Fund, Request of

Petty Cash Reimbursement — See Request for Reimbursement of Petty Cash Fund (Form 41R)

Petty Cash Receipt (Form 47R)
Help is available for filling it out. Please read the instructions first.

Proposal Transmittal Form

Purchase Order (Form 100)
The Purchase Order (Form 100) is not available in electronic format, but help is available for filling it out. Before beginning, please read the[Supplement to Purchase Order]

Purchase Order Request — See Request for Departmental Purchase Orders (DPO)

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Q

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

R

Registrar's Office - Course Rosters and Student-list Request Forms (requires special userID and password)

Related Project Certification Form

Report of Money Received (Form 133)

IN PROGRESS

IN PROGRESS

Request for Alien Information – See W-8BEN-I, Certificate of Foreign Status of Beneficial Owner for United States Withholding

Request for a Grant, Contract or Cooperative Agreement Advance Account - Ledgers 5 and 6 (Form 70B).

Request for Capital Project Internal Loan

Request for Late Cost Transfer

Request for Reimbursement of Petty Cash Fund (Form 41R)
Help is available for filling it out. Please read the instructions first.

Request for Restricted Funds Account (Ledgers 5 and 6) (Form 70)

Request for Unrestricted/Restricted Account (Ledgers 2, 4, 7, 8 and 9) (Form 70A)

Request for Taxpayer Identification Number and Certification — See W-9 Request for Taxpayer Identification Number and Certification

Request of Petty Cash Fund — See Petty Cash, Request of

Retirement Forms are available from the Forms section of University Human Resources Management.

Restricted Funds Account — See Request for Restricted Funds Account (Ledgers 5 and 6) (Form 70)

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

S

Salary/Vacation Advance — See Monthly Salary/Vacation Advance Request (Form 191)

Screening Statement (for equipment costing over $5000)

Sole Source Form — See Justification for Sole Source Form

Special Event Profile Form

Sponsored Consultant Invoice

Sponsored Project Account Cost Transfer Explanation Check-Off List

Staff One Time Payment Request Form (UPP 183OT)
Instructions: Please read this first

Student Casual Payment Request Form (UPP183S)
Instructions: Please read this first

Subrecipient Payment Authorization

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

T

Taxpayer Identification Number and Certification (Form W9) — See Request for Taxpayer Identification Number and Certification (Form W9)

Travel Advance (Form 95)
The Travel Advance Form 95 is not available in electronic
format, but help is available for filling it out. Please read the instructions first.

Travel Expense Envelope (Form PF3.381.31-1198)
Please read the instructions first.

Travel Expense Voucher (Form 97)
Help is available for filling out this form. Please read the instructions first.

Traveler Expense Short Form (PF3.381.3-1198)
Please read the instructions first.

Traveler Profile Form

Tuition Assistance Forms are available from the Forms section of University Human Resources Management.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

U

U.S. Internal Revenue Service -- forms and publications available online from the official web site of the U.S. Treasury Department

UChicago-Argonne Collaborative Grants

Unrestricted/Restricted Account — See Request for Unrestricted/Restricted Account (Ledgers 2, 4, 7, 8 and 9) (Form 70A)

UPP192 Form (Alien Tax Information Request)
Please read Tax Information for International Visitors at the University of Chicago first.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

V

Vendor Complaint Report (Form PF5-305.1297)

Vendor Verification Form ("pink form")

Visiting Scholars Agreement

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

W

W-4 Federal Employee's Withholding Form — active employees with a CNET ID may view and update information at the Employee Self-Service site at https://ess.uchicago.edu.

W-4 For Non-Resident Alien Employees

W-4 Illinois Employee's Withholding Form

W-8BEN-I, Certificate of Foreign Status of Beneficial Owner for United States Withholding

W-8BEN-S, Certificate of Foreign Status of Beneficial Owner for United States Withholding

W-9 Request for Taxpayer Identification Number and Certification

W-9A Attachment Form to W-9 (Tax Treaty Claim By A US Person)

Wire Transfer Request Form

Domestic

International

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Z

Z Order — See Departmental Form ZDPO 100

Information on Forms

Forms are listed alphabetically by title. The forms marked with an asterisk have built-in help. Some forms are sample images, but an increasing number are available in downloadable versions, or can be filled out online using Adobe Acrobat, then printed and submitted. Our goal is to make as many forms as possible available directly from the Web. However, at this time numbered University forms cannot be downloaded.

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