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Purchasing and Payment Services
TO: University Administrators
FROM: John R. Kroll, Associate Vice President for Finance
SUBJECT: Payment of Invoices > $5,000
DATE: January 14, 2010

There has been a change to the procedure for processing invoice payments on DPVs.  It is now required that each invoice greater than $5,000 be paid on a separate DPV.  Since the system has limited number of spaces available for the documentation of invoice numbers, data is lost when multiple invoices are recorded on a single DPV.  This is an Internal Control issue and makes it difficult to search for duplicate payments.  Multiple invoices which total more than $5,000 can still be combined on a single DPV.

Please pass this information on to all administrators in your department.