Understanding the Global Subcode Edit (GSE) Table  
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Column 1 | Column 2 | Column 3 | Column 4 | Examples
COLUMN 1: ACCOUNT NUMBER

The first column of the table contains a coded list of all valid account numbers, organized by ledger number (first digit), and then by account control or subaccount (last four digits) within ledger number.

The codings used in the account number are as follows:

X = any digit 0-9

R = any digit, or series of digits, from the valid ranges of R in columns 2 and 3 of the table. Two RRs are replaced by a two-digit number; three RRRs are replaced by a three-digit number; and four RRRRs are replaced by a four-digit number.
 

COLUMN 2: Rs in ACCOUNT ID

Rs in the Account ID (positions 2 through 6 of the account number in column 1) are replaced by the range(s) in column 2. The number of Rs indicates the number of digits in the range.
 

COLUMN 3: Rs in ACCOUNT CONTROL or SUBACCOUNT

Rs in the last four positions of the account number can be replaced by the range(s) in column 3.

(Note: In the General Ledger (Ledger 0), the last four digits are called the "account control." In the subsidiary ledgers (Ledgers 1-9), the last four digits are called the "subaccount.")
 

COLUMN 4: VALID ENTRY CODES

Certain account numbers have restrictions on the types of transcations that can be entered.  Column 4 contains the entry code(s) that are applicable to such account numbers.
 

Example 1:  R and X in Account ID
Account Number
Account ID
Acct Ctrl/ 
Subaccount
 Entry Codes
0-RRRXX-1175
100-129 
150-194 
900-959
    
 
The RRR in the Account ID can be replaced by any 3-digit number in the second column of the table.

The XX in the Account ID can be replaced by any 2-digit number 00 through 99.

Sample valid account numbers:

Example 2:  R and X in Account ID and Account Control/Subaccount
Account Number
Account ID
Acct Ctrl/ 
Subaccount
 Entry Codes
0-RRRXX-210R
100-959
 1-2
  
 
The RRR in the Account ID can be replaced by any 3-digit number 100 through 959, according to the range in the second column of the table.

The XX in the Account ID can be replaced by any 2-digit number 00 through 99.

The R in the Account Control can be either a 1 or 2, according to the range in the third column of the table.

Sample valid account numbers:

 Example 3: X in Account ID, R in Account Control/Subaccount, and Valid Entry Codes
Account Number
Account ID
Acct Ctrl/ 
Subaccount
 Entry Codes
2-XXXXX-92RR
 
 00-79 
85-87 
95-98
 2X 9X
 
XXXXX in the Account ID can be replaced by any 5-digit number 00000-99999.

The RR in the subaccount field can be replaced by any number that falls within the ranges specified in the third column -- 00 through 79, 85 through 87, or 95 through 98.

2X 9X in the fourth column indicates that transactions are valid with only budget entries (entry codes beginning with the number 2) and miscellaneous entries (entry codes beginning with the number 9).

Global Subcode Edit Table  |  FAS User's Manual Table of Contents