Account Attributes |
|
Function
Code Definitions |
CODE
|
VALUE, DESCRIPTION |
01
|
Organized Research
Organized Research includes all research and development
activities that are:
-
Funded by grants or contracts from Federal, state or local governments
-
Funded by grants or contracts from a foundation or other outside party
-
Separately budgeted projects funded by the University's Louis B. Block
endowment fund
- Research training funded by (NIH) F, T and K awards
- UC/Argonne and UC/Fermi collaborative research agreements
Organized Research does not include pharmaceutical drug study contracts
(account range 6-36XXX and 6-96XXX), which must be categorized as Other
Institutional Activities (function code 04). It also does not include
gift accounts (6-31100/33999).
Valid Nacubo Codes: |
A200 |
Valid Department Codes: |
Various |
|
02
|
Instruction and Departmental Research
Instruction and Departmental Research includes all teaching
and training activities, except for those research training activities
described above in the Organized Research definition. Departmental
Research is all research that does not meet the Organized Research criteria.
Examples of activities that are classified as instructional and departmental
research are:
-
All student coursework, as well as actives related to the completion of
theses, dissertations, etc.
- Departmental libraries
-
Preparation for class by faculty members
-
Independent faculty research, writing and other scholarly activities
-
Activities funded by University or outside awards made primarily for the
purpose of supporting graduate student research or training.
Valid Nacubo Codes: |
A1xx, A5xx |
Valid Department Codes: |
Various |
|
03
|
Other Sponsored Activities
Other Sponsored Activities includes programs and projects
funded by Federal (accounts 5-xxxxx) and non-Federal (accounts 6-34000/35999 and 6-94000/95999) agencies/organizations which involve the performance of work other than Instruction and Organized Research. Examples of such programs are health service and community service projects. Also included are sponsored library and auxiliary enterprise projects that are not instruction or research. Excluded from this category are pharmaceutical drug studies (accounts 6-36xxx and 6-96xxx), which are included in Other Institutional Activities.
Valid Nacubo Codes: |
A1xx (academic departments)
A4xx (Library)
A7xx (non-academic departments)
D0xx (auxiliary enterprises) |
Valid Department Codes: |
Various |
|
04
|
Other Institutional Activities
Other Institutional Activities includes the operation
of student unions, intercollegiate athletics, chapels, theaters, and public
museums. Also included are any categories of activities, the cost
of which are "unallowable" (per Financial Policy
1013), such as alumni relations, development and investment activities.
Unallowable accounts should have an unallowable flag of "U".
In addition, pharmaceutical drug studies are included.
Valid Nacubo Codes: |
A1xx (academic departments)
A7xx (non-academic departments)
D0xx (auxiliary enterprises) |
Valid Department Codes: |
Various |
|
06
|
Services Charged to Others
Services Charged to Others includes recharge center activities,
except for special service centers such as Telecommunications, Animal Resource
Center and PSD Central Shop, which should be categorized as Other Financial
Statement Line Item (function code 15).
Valid Nacubo Codes: |
A5xx (academic departments)
A7xx (non-academic departments) |
Valid Department Codes: |
Various |
|
07
|
Student Administration and Services
Student Administration and Services includes activities
related to the administration of student affairs and to providing services
to students. Deans of students, admissions, registrar, counseling
and placement services, advisors, catalogs, commencement and convocation
activities are included in this category. Other examples of activities
classified as student administration and service are:
-
Guidance of students with regard to their general studies, program of study,
career opportunities, financial support
-
Selection of new students
-
Writing references for students
Excluded from this category are student activities such as athletics and
student groups. These actives should be classified as Other Institutional
Activities (function code 04).
Valid Nacubo Codes: |
A600 |
Valid Department Codes: |
Various |
|
08
|
Divisional /Departmental Administration
Divisional/Departmental Administration includes the administrative
and supporting activities that occur in the Deans offices and academic
departments that benefit common or joint departmental activities.
Examples of activities that are classified as indirect departmental administration
are:
-
Dean or chairman's administrative activities
-
Departmental planning in the areas of curriculum, research, physical facilities,
etc.
-
Administration of sponsored projects for a particular division or department
-
Departmental personnel functions
-
Preparation of departmental administrative reports, questionnaires, records,
correspondence, etc.
-
Departmental accounting, purchasing and budgeting functions
-
Preparation of proposals for sponsored instruction, research and other
sponsored institutional activities
-
Planning and administration of instruction, research oriented conferences
or workshops
-
Departmental committee work
-
Planning and management of general departments support facilities such
as copy rooms and laboratories that are available at no charge to departmental
activities
- Local Business Centers
Valid Nacubo Codes: |
A5xx |
Valid Department Codes: |
Academic Departments |
|
09
|
General Administration
General Administration includes activities that involve
the overall central administration of the University, such as activities
of the President's Office, Financial Services and Budget Office.
General administration also includes participation on the following;
-
University-wide committees
-
Council of the University Senate or its committees
-
University-wide task forces or special ad hoc study groups
-
Committees formed by the Board of Trustees
Excluded from this category are activities listed as unallowable in The
University of Chicago Financial Policy Manual (Policy No. 1013), which
should be classifies as Other Institutional activities (function code 04).
Valid Nacubo Codes: |
A7xx |
Valid Department Codes: |
Non-academic Departments |
|
10
|
Function code no longer used.
|
11
|
Hospitals & Clinics
Hospitals and Clinics includes all activities carried
out in the University Hospitals and Clinics. This function code includes the few Hospital expenses recorded on the University's ledgers, such as payroll clearing accounts which record Hospital salary expenses and Hospital endowments.
Valid Nacubo Codes: |
A130 (payroll clearing)
G000 (endowments) |
Valid Department Codes: |
20xxx (payroll clearing)
95xxx (endowments) |
|
12
|
Library
Library includes all activities necessary for the operation
of the University's central libraries (i.e. Regenstein, Crerar, Eckhart,
Yerkes, Harper, Jones, Law and Social Service Administration), including
the cost of books and library materials.
Valid Nacubo Cods: |
A400 |
Valid Department Codes: |
45/47X |
|
13
|
Operation and Maintenance
Operation and Maintenance includes activities of the Office
of Facilities Planning and Management, as well as at the department level,
for the administration, supervision, operation, maintenance, preservation
and protection of the University's physical plant. It also includes
the activities of the University Police.
Valid Nacubo Codes: |
A800
A700 (campus police)
D000 (campus bus) |
Valid Department Codes: |
Various |
|
14
|
Sponsored Project Administration
Sponsored Project Administration includes activities of separate organizations established primarily to administer sponsored projects (ex. University Research Administration, BSD Office of Research Services). It also includes certain activities related to sponsored projects in the Sponsored Award Accounting (SAA) in Financial Services as well as Institutional Review Board activities.
Valid Nacubo Codes: |
A5xx, A7xx |
Valid Department Codes: |
Various |
|
15
|
Other Financial Statement Line Items
Other Financial Statement Line Item includes auxiliary
enterprises, special service centers (i.e. Telecommunication, Animal Resource
Center, PSD Central Shop), scholarships and fellowships (i.e. PELL, CWS,
NDSL and other student aid not dependent on services rendered), Argonne
National Laboratory, Affiliated Institutions, Financial Statement Adjustments
and other accounts which were assigned by the Sponsored Award Accounting (SAA) in Financial Services.
Valid Nacubo Codes: |
Various
|
Valid Department Codes: |
Various |
|
16
|
Accounts Needing Analysis
Accounts Needing Analysis includes any accounts identified
by the Sponsored Award Accounting (SAA) in Financial Services which must be researched
in order to determine the A-21 classification. This function code
should only be used by the SAA.
Valid Nacubo Codes: |
Various |
Valid Department Codes: |
Various |
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