Account Attributes
Department Code
Field Name: DEPT Inquiry Screen #: 02, 05
Common Abbreviation: DEPT
Dictionary Reference Number: FG144, FS048
Field Length: 3 numeric characters
Required Accounts: All General and Subsidiary Ledger accounts
Definition: The department number indicates the unit responsible for administering the account. It is also used for reporting/analysis purposes and is defined in various systems tables throughout the University (e.g., Payroll/Personnel, Computation Center). 

Reassignment of a department number is prohibited until the code has been inactive for a period of two years. Inactive department numbers have been assigned the identifiers "Delete 1" or "Delete 2" to indicate their status.

Modification: Online. Note: Modification of this attribute after a year-end processing cycle affects the comparability of financial reports.
Responsibility: Comptroller and Associate Comptroller for University Accounting & Financial Management. FAS is the official source of department names and codes. All additions or changes should be communicated in writing to the Office of the Comptroller.
Values:  See a list of University departments in: 
Notification: Changes to the value of the Departmen Code attribute within FAS accounts need to be communicated to: 
  • Office of Financial Planning and the Budget 
  • Human Resources 
  • Facilities Planning & Management 
  • University Computing organizations 
  • Development Office 
  • Office of the Comptroller: 
  • Payroll, Capital Funds, Current Unrestricted Funds, 
  • Current Restricted Funds, Property Management, Data 
  • Control, Financial Systems and the Comptroller 
FAS User's Manual Table of Contents 
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