| Account Attributes |
|
| Authorized
Signer #1, #2, #3, #4 |
| Field Name: |
AUTH SIGNER #1
AUTH SIGNER #2
AUTH SIGNER #3
AUTH SIGNER #4 |
Inquiry Screen #: |
02, 05 |
| Dictionary Reference Numbers: |
Authorized Signer #1: FG154, FS080
Authorized Signer #2: FG156, FS082
Authorized Signer #3: FG158, FS084
Authorized Signer #4: FG160, FS086 |
| Field Length: |
9 numeric characters; the first 3 digits are zeros (000),
the remaining 6 digits are the authorization number. |
| Applicable Accounts: |
All General and Subsidiary Ledger accounts |
| Definition: |
The authorized signer is the person who has the authority
to expend funds from this account. This information is accessed by the
Accounts Payable and Payroll systems for verification of the signer on
the account. This attribute is similar to the account administrator employee
number, but it is different in three ways:
-
The number must be numeric.
-
The authorized signer number must refer to a real person, not a generic
title or position.
-
Before an authorization number can be entered in FAS, a signature authorization
sample card must be on file in the Payroll Department.
The layout of the number must always be: 000NNNNNN
where NNNNNN equals the authorization number. |
| Responsibility: |
The Payroll Department is reponsible for assigning new
numbers and maintaining the signature cards. Other areas of the Comptroller's
Office are also responsible for maintaining the integrity of this information. |
|