Financial Information and Services

Notes and Special Requirements

• The travel reimbursement must comply with:
• Financial Policy #1202 Travel Policies and procedures
• Sponsored project contract and agreement terms

Note: Some grant and contract agreements and departmental procedures reduce allowable expenses or require more documentation for expenses than the University limits outlined in the travel policy. Therefore when applicable, these restrictions override University policy.
 
• Documentation of expenses
• Original receipts must be submitted for any single expense that is $75 or more.  There are three exceptions, original receipt(s) are required regardless of dollar amount for:
• Lodging - itemized bill is required
• Business meals - credit card receipt required
• Other business expenses
• All travel expenses, regardless of dollar amount must be itemized by day on the Travel Expense Voucher (TEV), Form 97 worksheet, which is found on the backside of the TEV.  If additional space is needed, use a copy of the TEV worksheet or a attach a plain sheet of paper to detail daily expenses.
• Moving/Relocation Reimbursements
All moving/relocation expenses must be processed on a Moving Expense Form.  For additional information refer to Memorandum from Agnes Tordai 11/03/98.
 
• Travel Information and Resources
• The Reimbursement to Individuals Quick Reference Guide

U of C TravelNET