Policies and Special Requirements:
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This form contains two sections of accounting information. The first section,
the upper portion of the form, that includes Fields 5 through 9 are transcribed
directly from the supporting
Petty Cash Receipt, Form 47R. Note: A Petty Cash Receipt
47R must be attached for each entry recorded on this form.
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The lower section, Fields 11 and 12, are used to summarize the accounting
information that will be fed into the Financial Accounting System (FAS) and
printed on the monthly departmental financial reports. Note: Regardless of
the number of pages in the reimbursement request, a FAS 10-digit account
number can only be recorded in this section once. The "accounting feed"
information should always be entered on page one.
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All reimbursements and payments must be processed in accordance with University
financial policies and procedures. For additional information refer to the
following:
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DO NOT USE THE PETTY CASH FUND TO PAY RESEARCH SUBJECT TESTING
FEES. If you need a cash fund for these purposes refer to
Guidelines
and Procedures for Paying Research Subject Testing Fees Via Revolving
Cash Fund and
Guidelines
and Procedures for Paying Research Subject Testing Fees Via A Cash Advance.
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Gray, shaded areas are for Comptrollers Office use only.
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Once the department receives the replenishment check, attach the check stub
to the Form 41R and retain in departmental files. By doing so, the department
has a record of the voucher and check number that can be traced to the monthly,
AM091 reports.
Back to Petty Cash Form
41R.