- To ensure that equipment is used in a way that is consistent with the
purpose for which it was acquired.
- To take precautions to protect equipment under their cognizance from theft or damage.
- To inform their departmental equipment coordinator or the
Property Management Section of changes in the location,
status, condition or disposition of the equipment for which
they are responsible.
- To make certain that the primary users are complying with the procedures and policies
contained in the Property Management System Manual.
- To designate an individual as its Equipment Coordinator, who will function as a
liaison between the department and the Property Management Section of the Comptroller's Office.
- To inform departmental personnel of University policies and procedures regarding
equipment.
- Ascertaining that the annual screening reports accurately represent
the property assets under the department's cognizance.
- Screening departmental property records before requisitioning equipment
that will cost more than $5,000 per item as required by Financial Policy No. 1004.7.
- Tagging newly acquired assets and returning the equipment information forms
to the Property Management Section.
- Notifying Property Management Section of any equipment transactions
disposals, theft or changes in the status or location of equipment.
- Taking the physical inventories as required by Financial Policy No. 1004.6.
- Providing information as requested for required Federal Reports.
- Developing and managing the policies and procedures contained
in this manual.
- Recording property transactions in PMS as furnished by departments.
- Notifying other institutions when equipment is being transferred to them.
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