Financial Information Services

TABLE OF CONTENTS

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INTRODUCTION
DEFINITIONS
PROPERTY MANAGEMENT SYSTEM (PMS) DATA FIELDS
RESPONSIBILITIES
Primary User
Department
Department Equipment Coordinator
Comptroller's Office Property Management Section
EQUIPMENT ACQUISITION TRANSACTIONS
Personal Use
Requisitioning Procedures
Prior Approval Requirements for Federally Funded Equipment Acquisitions
Screening Procedures for Federal Awards
Types Of Equipment Acquisitions
Accessory and Auxiliary Items
Constructed Equipment
Leased Equipment
Purchased Equipment
Software
Transferred Equipment
Equipment Modifications And Upgrades
Replacement Parts
Extended Warranty
Maintenance Agreements
Contract Deliveries
Receiving Equipment and Payment of Invoices
FINANCIAL ACCOUNTING SYSTEM (FAS) TRANSACTIONS
Purchased Equipment Transactions
Constructed Equipment Transactions
Leased Equipment Transactions
DONATED EQUIPMENT TRANSACTIONS
FEDERALLY FURNISHED EQUIPMENT
TAGGING EQUIPMENT
SECURITY AND MAINTENANCE
INSURANCE
DISPOSALS OF EQUIPMENT
Government Owned Equipment Disposals
University Equipment Disposals
Requests to Sell University Equipment
Trade-Ins of University Equipment
Transferring Equipment to Other Institutions
Relocation of Equipment
PHYSICAL INVENTORIES
REPORTS

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