• When a gift of equipment is received by a department, the department must notify the Property Management Area in the Comptroller's Office and forward:
• Equipment Addition Form
• All related gift correspondence from the donor
• An appraisal if available
• IRS Form 8283 Noncash Charitable Contributions with Section B completed by the donor.
• The Comptroller's Office will make certain that:
• The proper accounting entries are made to record the gift and the asset in PMS, the FAS system, and the Alumni Development Database System (ADDS).
• An equipment tag and a request for tagging information is issued, and a property record is created.
• The IRS Form 8283 is signed by the appropriate University of Chicago authorized signer and is returned to the donor.

Note: Gifts of land, real estate, books, works of art, and securities are not covered under this procedure. Please contact the Development Office on how to handle these types of gifts.