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When a gift of equipment is received by a department, the
department must notify the Property Management Area in the
Comptroller's Office and forward:
- Equipment
Addition Form
- All related gift correspondence from the donor
- An appraisal if available
- IRS Form 8283 Noncash Charitable Contributions with
Section B completed by the donor.
- The Comptroller's Office will make certain that:
- The proper accounting entries are made to record the
gift and the asset in PMS, the FAS system, and the Alumni
Development Database System (ADDS).
- An equipment tag and a request for tagging information
is issued, and a property record is created.
- The IRS Form 8283 is signed by the appropriate University
of Chicago authorized signer and is returned to the donor.
Note: Gifts of land, real estate, books, works of art,
and securities are not covered under this procedure. Please
contact the Development Office on how to handle these types
of gifts.
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