Government Owned Equipment:

• Declared surplus
• Discarded as junk
• Sold
• Salvaged for parts and components
• Traded-in
• Transferred to another institution

University Owned Equipment:

Disposals:
• Departments must notify the Property Management section of the Comptroller's Office when equipment in their area is stolen or discarded as junk.
• The department should send the Equipment Disposal Form to the Property Management area.
• The tag should be pulled from the equipment before it is destroyed, discarded, or salvaged.

Requests to Sell University Equipment:

When a piece of equipment is no longer of use to a department, the equipment can be sold for the fair market value (FMV) of the equipment if the required approvals are obtained.

The Department must submit an Equipment Disposal Form to Central Procurement with the following information and authorizations:

• Description of equipment
• Manufacturer
• Model number
• Acquisition date
• Original cost
• Anticipated sales price
• Authorization signatures of
• Department chairman and Dean's representative

If Central Procurement Services (CPS) approves the selling price on the request, they will forward the Equipment Disposal Form to the Property Management Section for their approval.

The Property Management Section will obtain the required Comptroller's Office approval and return a copy of the form to the requesting department.

The equipment may then be sold and will be deleted from the Property records.

• Trade-In's of University Equipment:
• Purchase Requests and Purchase Orders:
  The Purchase Request and the Purchase Order must identify an item of equipment that will be used as a trade-in. The following information should be provided:
• Equipment tag number
• Manufacturer
• Serial number
• Model number

Based on this information, The Property Management Section will remove the asset from the Property.

Campus Computer Store:
Send Property Management Section an Equipment Disposal Form

• Equipment tag number
• Manufacturer
• Serial number
• Model number

The Property Management Section will remove the asset from the Property records.

Transferring Equipment to Other Institutions

Faculty members often request to take equipment that was purchased on accounts on which they were the Principal Investigator when they leave the University. If the Department Chair and the Dean's representative agree to their request, the following procedure should be followed.

The Department must submit an Equipment Disposal Form to the Property Management Section.

The Property Management Section will:

• Obtain the required Comptroller's office approval
• Notify the receiving institution that the equipment is being transferred to them.

Relocation of Equipment

The department should notify the property Management Section at least annually of any changes in location of equipment within the department.