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SETTING UP AN INITIAL PLAN USING THE PERSONNEL ACTION FORM

Objective:

To develop and use the best possible estimates of how an individual's work will be distributed among the grants and contracts, and/or department accounts that will fund his or her salary during the fiscal year.

Purpose:

To develop and use the best possible estimates of how an individual's work will be distributed among the grants and contracts, and/or department accounts that will fund his or her salary during the fiscal year.

Responsibility:

The effort reporting system is based upon setting up an initial allocation of salary to the appropriate accounts. The initial salary distibution for academic employees and faculty would be annotated on the Multiple Action Form or the Personnel Action Form. Please refer to the Academic Employees manual for instructions regarding the appropriate form (MAF or PAF) to use. Please contact Patti Kim in HR for a copy of the Academic Employees manual. The Personnel Action Form is utilized for monthly and biweekly staff members to initiate the appropriate account distribution. When an individual's workload changes, the PAF form should be modified so that the correct accounts will be charged.

Department/Divisional Level:
Maintain an effective system of processing Multiple Action and Personnel Action Forms (academic employees and faculty), and Personnel Action Forms (monthly and biweekly staff), to ensure timely, reasonable salary distributions to sponsored projects and other departmental/divisional cost centers

Comptroller's Office, Payroll Department:
Enter funding information for faculty and academic employees into the Payroll system according to published deadline schedules. NOTE: Personnel Action Forms are processed by Human Resources Management for staff employees according to published deadline schedules.

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