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Administrative Announcement

TO: Deans, Dept. Heads and Administrators
FROM: Gene Suwanski, Director, Central Procurement Services
SUBJECT: 2003-2006 Livery and Shuttle Services Contract Announcement
DATE: July 14, 2003
REVISED:: April 22, 2005
REVISED:: April 3, 2007

In order to provide a broader range of services and vendor preferences to the University community, CPS has negotiated contracts with livery and shuttle companies. These agreements are effective immediately and continue through July 13, 2007. We request that you comply with the usage of the preferred awarded suppliers to enhance our buying leverage.

Please be aware, usage of other companies outside of those stated here will not be processed through the BuySite system nor will direct payment to those companies be allowed on Direct Payment Vouchers (DPV). Travelers utilizing other firms will need to pay for those services utilizing personal funds and request reimbursement of expenses following University Financial Policies. DPV's sent to Non-Salary Disbursements made payable to any firm will be returned to the department unprocessed. Detailed contract information containing reservation process, price schedules, and other valuable information is available under the links provided below. (You can get to one page that has links to each of the livery and shuttle services by going to: http://cps.uchicago.edu/uchicago/commodities/livery.html. You can get to one page that has links to all travel related discount contracts by going to TravelNet at http://travelnet.uchicago.edu/)

  • LIVERY SERVICES (Including livery services to or from the airport.)

    Livery Management dba Smart Cars Inc. Reservations can be made by phone directly at 847-299-3600, or by fax at 847-299-3741. Our account representative is Stuart Rothstein and he can be reached at the reservation telephone number. A 15% gratuity will automatically be added to the invoice price. (http://cps.uchicago.edu/uchicago/contracts/smartcars.htm)

    Valentine Inc. (M/WBE) Reservations can be made by phone directly at 773-768-7311, or by fax at 773-731-5802. Our account representative is Carolyn Glenn and she can be reached at the reservation telephone number. A 20% gratuity will automatically be added to the invoice price. (http://adminet.uchicago.edu/adminres/arcontents/proc_serv/hotels/valentinelivery.htm)

    Questions regarding the livery service and airport shuttle contracts should be addressed to Central Procurement Services.