Field Name: |
Year End |
Inquiry Screen #: |
02, 05 |
Common Abbreviation: |
Y |
Dictionary Reference Number |
FG046, FS054 |
Field Length: |
1 alphanumeric character; see "Values" below |
Required Accounts: |
All General and Subsidiary Ledger accounts. The subsidiary
ledger account and the general ledger account to which it maps must have
the same "Year-End Processing Code" value. |
Definition: |
An attribute to determine the handling of an account at
the end of the fiscal year. It will indicate if the account is on a fiscal
year accounting basis or a project year accounting basis. |
Modification Consideration: |
Modification of this attribute after a year-end closing
cycle requires creation of a new account. |
Responsibility: |
Managers of Current Unrestricted Funds, Current Restricted
Funds and Capital Funds. |
Data Verification Procedures: |
CAA-027P, "Year-End Processing Code Discripancies Report,"
compares the year-end processing code of the S/L to the G/L and lists exceptions.
This report will be run every quarter and for all June preliminaries before
AY002. (Note that this report will always list account 1-00000 as having
an improper code. This should be ignored by the reviewer).
CAA-022P, "Comparison of Attribute Values Between the Current Year and
the Prior Fiscal Year-End Report," compares key attributes between years
and lists accounts with different attribute values between the years and
underlines the attribute that is different. This report is run every August,
November, February, May, and June.
FS035 lists year-end processing codes for all general ledger accounts.
This report is run at year-end only.
FS036 lists year-end processing codes for all subsidiary ledger accounts.
This report is run at year-end only. |
Values: |
Value |
Description |
F |
Fiscal Year Account
General Ledger: This controls the handling of the 4XXX, 5XXX, and 9XXX
account controls. No dollar data is transferred from the old files to the
new files. (Note that this does not control the handling of the lXXX, 2XXX,
or 3XXX account controls.)
Subsidiary Ledgers: No dollar data is transferred from the old files
to the new files. |
P |
Project Year Account
General Ledger: No dollar data is transferred from the old files to
the new files in the 4XXX, 5XXX, 93XX or 95XX records. However, the CM
and YTD dollar data in the old file are added to the YTD dollars in the
new files for account control 91XX and 96XX records.
Subsidiary Ledgers: These accounts will be processed by AY002 which
transfers project accounts as if this were a normal month end. The CM and
YTD dollars in the old files are added to the project-to-date dollars in
the new files. Budgets, encumbrances, and balance available accumulators
are transferred over without change. |
Y |
Project Year
General Ledger: The 4XXX, 5XXX, and all 9 XXX account controls are transferred
to the new files the same way. The CM and YTD of the old files are added
together and then added to the new YTD accumulator in the new year's files.
(This value is to be used only with the Comptroller's specific approval.)
Subsidiary Ledgers: N/A |
C |
Close
General Ledger: N/A
Subsidiary Ledgers: This account will not be transferred from the old
files to the new by AY001, AY002, or AY003. (This value is to be used only
with the Comptroller's specific approval.) |
|
Acceptable Accounts: |
Account Range |
Acceptable Code |
0-10000 through 0-19999 |
F
|
0-20000 through 0-29999 |
P
|
0-31000 through 0-33999 |
F
|
0-34000 through 0-36999 |
P
|
0-39000 through 0-39999 |
F
|
0-40000 through 0-79999 |
F
|
0-80000 through 0-89999 |
P
|
0-90001 through 0-90002 |
P
|
0-90003 |
F
|
0-90004 |
P
|
0-90005 through 0-95999 |
F
|
Ledgers 1 2 & 4 |
F
|
5-20000 through 5-99999 |
P
|
6-31000 through 6-33999 |
F
|
6-34000 through 6-36999 |
P
|
6-39000 through 6-39999 |
F
|
7-40000 through 7-99999 |
F
|
8-80000 through 8-89999 |
P
|
9-10000 through 9-29999 |
P
|
9-52219 |
P
|
9-30000 through 9-59999 |
F
|
|