Account Attributes
Payment Mode
Field Name: PAYMENT MODE Inquiry Screen #: 03
Common Abbreviation: Payment Mode
Dictionary Reference Number: FG676
Field Length: 1 numeric character
Definition: This attribute indicates how cash is received for grants and contracts in Ledgers 5 and 6.  Payments are received either by letter of credit, cost reimbursement, scheduled payment, in full at the beginning of the grant or contract period of by some other method indicated in the grant or contract.
Modification: Online
Responsibility: Post-Award Administrator
Data Verification Procedure: Post-Award Administrator enters data into system.
1 Federal Letter of Credit
Draw-down process completed by SAA Receivables team using pool accounts to apply cash based on actual expenses; used for most federal agencies besides Department of Defense
2 Scheduled Payment
Defined payments on a regular schedule that do not require submitting an invoice or request to the sponsor; includes awards with payment in full at beginning of award
3 Cost-Reimbursment by Invoice
Reimbursement for actual costs incurred based on invoices produced at regular intervals by the SAA Receivables team
4 Federal Payment Systems (besides Letter of Credit)
Request for reimbursement or scheduled payment completed by SAA Receivables team through a federal system such as WAWF or ONR; primarily used for Department of Defense awards
5 Performance-Based Payment
Payment based on a measure of performance (such as milestones completed, number of patients accrued, etc.) rather than actual costs incurred; invoices submitted by department administrator without SAA endorsement
6 Defined Payment (with Invoicing Requirement)
Payments for defined amounts as outlined in the award that do require submitting an invoice or request to the sponsor; invoices submitted by SAA Receivables team
7 Cost-Reimbursement by Invoice (Special Handling)
Reimbursement for actual costs incurred based on invoices: invoices require additional information such as additional expense certification or supporting documentation, additional schedules, progress information, etc.; SAA Receivables team and department administrator collaborate to prepare invoices which need SAA endorsement before submitting to the sponsor
Applicable Accounts: General Ledger 
020001 through 0-39998
FAS User's Manual Table of Contents 
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