FAS Gargoyle
 
FAS User's Manual
Table of Contents
 

 

Monthly Line-item Budgeting 

Monthly budgeting allows an administrator to allocate parts of a fiscal-year budget to specific months. Then, each month, actual revenue and/or expenditure can be compared to the projected budget for the month and the variance reported. 

Monthly budgeting is allowed in Ledger 2. 

Monthly budgets do not appear on the AM090 (Account Statement in Whole Dollars) or AM190 (Summary of Subsidiary Ledger Accounts) reports; only annual or project budgets are shown. A separate report has to be generated to compare the month’s budget with the month’s expenditures or revenue. 

Monthly budgeting is only available for line-item budgets. Pool budgeting (Automatic Budget Reallocation) is not available on a monthly basis. 

Monthly budget data is entered on Form 22. The budget can be allocated in any one of the following ways using a code called the Monthly Processing Distribution Code (MPD Code). 
 

MPD Code  Action 
01–12  The amount budgeted for the month is entered into the amount column, and the month is indicated by entering 01–12 in the MPD Code column. Code 01 = January, code 02 = February, Code 03 = March, etc. 
13  The total amount budgeted for the year is entered into the amount column, and the percentage allocated to specific months is indicated in the distribution columns. For example, $10,000 could be budgeted for the year, with 50% allocated for July and 25% for January and 25% for April. 
14  The total amount budgeted for the year is entered into the amount column, and the funds are allocated to each month based on the number of days in the month. 
15  The total amount budgeted for the year is entered into the amount column, and 1/12 of the funds is allocated to each month. 

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