FAS Gargoyle
 
FAS User's Manual
Table of Contents
 

 

Account Blocking/Chart of Accounts 

Blocking is the process of assigning numbers to similar accounts so that they are in a group. For example, accounts in Ledger 4 are blocked by division and department, while accounts in Ledger 5 are blocked by federal agency. 

A chart of accounts is simply a list of all the accounts used by the University, and the chart has been structured in such a way as to block or group together accounts with a similar purpose. 

The first blocking is by ledger. The general ledger and the nine subsidiary ledgers keep accounts separate for reporting purposes. Within each ledger, the accounts are blocked in different ways. 
 

Ledger
Purpose
0
General Ledger  

This ledger is the trial balance of the institution, and it records the assets, liabilities, fund balances, fund additions and deductions, and the summary controls for the institution’s accounts. The ledger is blocked by the following fund groups. Assignment of accounts within the fund blocking is the responsibility of the Comptroller’s Office. 

Account Numbers
Fund Group
0–00001/00099 
Memo bank accounts 
0–1XXXX 
Current unrestricted funds 
0–2XXXX 
Federal grants and contracts 
0–3XXXX 
Nonfederal gifts, grants and contracts 
0–4XXXX 
Restricted endowment income 
0–5XXXX 
Loan funds 
0–6XXXX 
Endowment principal accounts 
0–7XXXX 
Annuity and life income funds 
0–8XXXX 
Plant funds 
0–9XXXX 
Agency funds and miscellaneous 
Current Unrestricted Funds—Unrestricted Revenue 

This ledger is for income only; expenditures cannot be made against this ledger. It uses subaccounts 0100 to 0675. The ledger is blocked by type of income: tuition, student fees, indirect cost recovery, private gifts, unrestricted endowment income, investment income, other sources of income, and nonmandatory transfers. The income credited to this ledger will be appropriated as budgetary authority in Ledger 4. Assignment of accounts within this blocking is the responsibility of the Comptroller’s Office. 

Current Unrestricted Funds—Miscellaneou

This ledger contains revenue and expenditure activity for the auxiliary enterprises such as the Real Estate Office, recharge operations such as the Computation Center, educational activities such as the Office of Continuing Education and academic conferences, and certain other funds. The ledger is blocked by type of enterprise.

Sales and Service with UCH; University of Chicago Hospitals 

Accounts beginning with this number record activity between the University and the University of Chicago Hospitals. Ledger 3 accounts are the responsibility of the UCH. 

Current Unrestricted Funds—Unrestricted Budget 

This ledger contains the current unrestricted expenditure accounts for most of the University. It is blocked by executive level, which is primarily an area administered by a Vice President, Dean, or Director. The definition of an executive level is the responsibility of the Budget Office. Each executive level has been assigned a range of accounts that is expected to be adequate for future growth, and assignment of numbers within each area is the responsibility of the Vice President, Dean, or Director. 

5
Current Restricted Funds—Federal Grants and Contracts  

This ledger contains the institution’s federal grants and contracts. Blocking is by agency and by type of billing within agencies. 

6
Current Restricted Funds—Nonfederal Gifts Grants and Contracts 

This ledger contains restricted gift accounts and nonfederal grants and contracts. Blocking is by source of funds and then by area of the University. 

7
Current Restricted Funds—Restricted Endowment Income 

This ledger contains the institution’s restricted endowment income. (The endowment principal is maintained in the 0–6XXXX fund group.) The ledger is blocked by restriction of income and, within restriction, alphabetically. Assignment of accounts is the responsibility of the Comptroller’s Office. 

8
Plant Funds 

This ledger contains the unexpended plant funds and investment in plant funds. Assignment of accounts within this blocking is the responsibility of the Comptroller’s Office. 

Agency Funds and Miscellaneous 

This ledger contains agency accounts, which are accounts administered by the University on behalf of others. It also contains dummy rollup accounts. Assignment of accounts within this ledger is the responsibility of the Comptroller’s Office. 

 


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