Ledger
|
Purpose |
0
|
General Ledger
This ledger is the trial balance of the institution, and it records
the assets, liabilities,
fund balances, fund
additions and deductions, and the summary controls for the institution’s
accounts. The ledger is blocked by the following fund
groups. Assignment of accounts within the fund blocking is the responsibility
of the Comptroller’s Office. |
|
Account Numbers
|
Fund Group |
|
0–00001/00099
|
Memo bank accounts |
|
0–1XXXX
|
Current unrestricted funds |
|
0–2XXXX
|
Federal grants and contracts |
|
0–3XXXX
|
Nonfederal gifts, grants and contracts |
|
0–4XXXX
|
Restricted endowment income |
|
0–5XXXX
|
Loan funds |
|
0–6XXXX
|
Endowment principal accounts |
|
0–7XXXX
|
Annuity and life income funds |
|
0–8XXXX
|
Plant funds |
|
0–9XXXX
|
Agency funds and miscellaneous |
l
|
Current Unrestricted Funds—Unrestricted Revenue
This ledger is for income only; expenditures cannot be made against
this ledger. It uses subaccounts 0100 to 0675.
The ledger is blocked by type of income: tuition, student fees, indirect
cost recovery, private gifts, unrestricted endowment income, investment
income, other sources of income, and nonmandatory transfers. The income
credited to this ledger will be appropriated as budgetary authority in
Ledger 4. Assignment of accounts within this
blocking is the responsibility of the Comptroller’s Office. |
2
|
Current Unrestricted Funds—Miscellaneous
This ledger contains revenue and expenditure activity for the auxiliary
enterprises such as the Real Estate Office, recharge operations such as
the Computation Center, educational activities such as the Office of Continuing
Education and academic conferences, and certain other funds. The ledger
is blocked by type of enterprise. |
3
|
Sales and Service with UCH; University of
Chicago Hospitals
Accounts beginning with this number record activity between the University
and the University of Chicago Hospitals. Ledger 3 accounts are the responsibility
of the UCH. |
4
|
Current Unrestricted Funds—Unrestricted Budget
This ledger contains the current unrestricted expenditure accounts for
most of the University. It is blocked by executive level, which is primarily
an area administered by a Vice President, Dean, or Director. The definition
of an executive level is the responsibility of the Budget Office. Each
executive level has been assigned a range of accounts that is expected
to be adequate for future growth, and assignment of numbers within each
area is the responsibility of the Vice President, Dean, or Director. |
5
|
Current Restricted Funds—Federal Grants and
Contracts
This ledger contains the institution’s federal grants and contracts.
Blocking is by agency and by type of billing within agencies. |
6
|
Current Restricted Funds—Nonfederal Gifts
Grants and Contracts
This ledger contains restricted gift accounts and nonfederal grants
and contracts. Blocking is by source of funds and then by area of the University. |
7
|
Current Restricted Funds—Restricted Endowment
Income
This ledger contains the institution’s restricted endowment income.
(The endowment principal is maintained in the 0–6XXXX fund group.) The
ledger is blocked by restriction of income and, within restriction, alphabetically.
Assignment of accounts is the responsibility of the Comptroller’s Office. |
8
|
Plant Funds
This ledger contains the unexpended plant funds and investment
in plant funds. Assignment of accounts within this blocking
is the responsibility of the Comptroller’s Office.
|
9
|
Agency Funds and Miscellaneous
This ledger contains agency accounts, which are accounts administered by the
University on behalf of others. It also contains dummy
rollup accounts. Assignment of accounts within this ledger
is the responsibility of the Comptroller’s Office.
|