FAS Gargoyle
FAS System Guide
Table of Contents

 
 
Overview of FAS Screens

Screen 01, the FAS Menu (shown below), is the main menu for maintaining and reviewing accounts. The menu contains a complete list of FAS screens, in sequence by screen number. 

You may view an account's attribute and dollar information on the Inquiry - Account Info and Inquiry - Dollar Info screens, respectively. Some screens are reserved for use by only the Comptroller's Office. These screens are not covered in this guide except for the discussion below, Screens You Cannot Access.

On this page . . .
Discussions about:
Inquiry - Account Info Screens
Inquiry - Dollar Info Screens
Screens You Cannot Access
 
Next page
Moving Around the Screens
 
Other pages you may want to see
Screen 01, the FAS Menu (screen description)

 

Inquiry - Account Info Screens 

FAS Menu Screens 02–07 list attribute data for six-digit accounts. These screens do not contain any dollar information. Attributes are explained in Section 4: Attributes of the FAS User's Manual

For more information about screens 02-07, see Overview of Account Information Screens (02-07).

The attribute data on the FAS screens is current. Attribute modifications are made online and are, therefore, immediately applied to the FAS files. 

You must use different screens to access General Ledger versus Subsidiary Ledger attributes. 

  • GL (general ledger) attribute data is found in screens 02 through 04.  GL accounts are numbered 0-XXXXX. 
  • SL (subsidiary ledger) attribute data is found in screens 05 through 07.  The SL account range is 1-XXXXX through 9-XXXXX. 
To see all the attributes for a six-digit account, you may need to view all three screens. For example, to see all the attribute data for a specific SL account, you must first look at Screen 05, then 06, and finally, 07

Some screens are mainly applicable to a narrow range of accounts. For example, Screen 06 is used primarily for federal and non-federal grants and contracts. The table below summarizes the account ranges and fund groups primarily applicable to each screen. 
 

 Screen #
 Ledger Type and Account Range 
(Click below for more information.)
Fund Groups
02
General Ledger 0-XXXXX All
03
General Ledger 0-2XXXX through 0-3XXXX Grants & Contracts
04
General Ledger 0-4XXXX through 0-9XXXX Endowment, Loan, Life Income, Plant and Agency
05
Subsidiary Ledger 1-XXXXX through 9-XXXXX All
06
Subsidiary Ledger 5-XXXXX through 6-XXXXX Grants & Contracts
07
Subsidiary Ledger 7-XXXXX through 9-XXXXX Endowment, Plant and Agency

 


Inquiry - Dollar Info Screens 

FAS MenuScreens 14–49 are used to view dollar data. These screens contain the same information you find on your AM090 and/or AM091 reports. 

NOTE: Screens 23, 29, and 49 are used by Comptroller's Office personnel and are not discussed in this Guide. 

For more information about screens 14–24, see Overview of Dollar Information Screens.

The dollar data on these screens may never be altered online and, therefore, may not be current. When a dollar transaction is keypunched, it is added to a "pre-FAS" holding file. Approximately seven times a month, an update cycle is run which picks up these transactions and applies them against the FAS files. So, you may submit a transaction, yet the effect of that transaction may not appear on the screen for several days. It is important to keep this timing in mind when viewing dollar data. 

FAS is updated every Friday night (approximately four times per month). It is also updated on the last working day of the month for month-end closing. Finally , it is updated on the second and third working days of the month in order to process correcting transactions for the prior month closing. The second working day of the new month is the close for all automated feeds pertaining to the previous month and is when the majority of transactions are picked up. Telecommunications is an example of an automated feed. 

The table below lists the Inquiry - Dollar Info screens, the range of account numbers applicable to each screen, a brief description of the data on the screen, and the report that contains the same dollar data.

Screen # 
# of Account Number digits, Ledger Type, Account Range:
Type of Data
 AM090 or AM091 
14
Six-digit, GL, 0-XXXXX: 
6/30 Balance, Current Month Activity, Current Balance
AM091 
15
Six-digit, SL, 1-XXXXX through 9-XXXXX:
Budget, Actual, Encumbrances, and Budget Balance Available
AM090 
16
Ten-digit SL: 1-XXXXX through 9-XXXXX:
Open Commitments, i.e., Encumbrances
AM090 
17
Six-digit, SL, 1-XXXXX through 9-XXXXX:
Open Commitments, i.e., Encumbrances
AM090 
18
Six-digit, SL, 1-XXXXX through 9-XXXXX:
Budget Data--Current, Prior and Future Years
AM090 
24
Six-digit, Ten Digit or Account Range GL and SL X-XXXXX:
Transactions
AM091 

 


Screens You Cannot Access 

FAS MenuOther Dollar Inquiry Screens
Screens 23, 29, and 49 are used by Comptroller's Office personnel and are not discussed in this Guide.

Maintenance - Account Info
You will not be able to view screens 32 through 42. Comptroller's Office personnel use these screens to create and modify accounts. They are not discussed in this Guide. 

LBC Quick Account Maintenance
These screens are used by the Local Business Centers to create and modify accounts.  They are not discussed in this Guide.  If you will be creating accounts online, contact the Comptroller's Office for training on how to use these screens. 

Miscellaneous
Screens 43 and 44 are used by the Comptroller's Office and are not discussed in this Guide.

AdmiNET | FAS System Guide | FAS User's Manual

E-mail comments about this site