Overview of FAS Screens
Screen 01, the FAS Menu (shown below),
is the main menu for maintaining and reviewing accounts. The menu contains
a complete list of FAS screens, in sequence by screen number.
You may view an account's attribute and dollar information on the Inquiry
- Account Info and Inquiry - Dollar
Info screens, respectively. Some screens are reserved for use by only
the Comptroller's Office. These screens are not covered in this guide except
for the discussion below, Screens You Cannot Access. |
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Inquiry - Account Info Screens
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Screens 02–07 list attribute data for six-digit accounts. These
screens do not contain any dollar information. Attributes are explained
in Section 4: Attributes of the
FAS
User's Manual.
For more information about screens 02-07, see Overview
of Account Information Screens (02-07).
The attribute data on the FAS screens is current. Attribute modifications
are made online and are, therefore, immediately applied to the FAS files.
You must use different screens to access General Ledger versus Subsidiary
Ledger attributes.
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GL (general ledger) attribute data is found in screens 02 through 04.
GL accounts are numbered 0-XXXXX.
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SL (subsidiary ledger) attribute data is found in screens 05 through 07.
The SL account range is 1-XXXXX through 9-XXXXX.
To see all the attributes for a six-digit account, you may need to view
all three screens. For example, to see all the attribute data for a
specific SL account, you must first look at Screen
05, then 06, and finally, 07.
Some screens are mainly applicable to a narrow range of accounts. For
example, Screen 06 is used primarily for federal
and non-federal grants and contracts. The table below summarizes the account
ranges and fund groups primarily applicable to each screen.
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Inquiry - Dollar Info Screens
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Screens
14–49 are used to view dollar data. These screens contain the same information
you find on your AM090 and/or AM091 reports.
NOTE: Screens 23, 29, and 49 are used by Comptroller's Office
personnel and are not discussed in this Guide.
For more information about screens 14–24, see Overview
of Dollar Information Screens.
The dollar data on these screens may never be altered online and, therefore,
may not be current. When a dollar transaction is keypunched, it is added
to a "pre-FAS" holding file. Approximately seven times a month, an update
cycle is run which picks up these transactions and applies them against
the FAS files. So, you may submit a transaction, yet the effect of that
transaction may not appear on the screen for several days. It is important
to keep this timing in mind when viewing dollar data.
FAS is updated every Friday night (approximately four times per month).
It is also updated on the last working day of the month for month-end closing.
Finally , it is updated on the second and third working days of the month
in order to process correcting transactions for the prior month closing.
The second working day of the new month is the close for all automated
feeds pertaining to the previous month and is when the majority of transactions
are picked up. Telecommunications is an example of an automated feed.
The table below lists the Inquiry - Dollar Info screens, the range of
account numbers applicable to each screen, a brief description of the data
on the screen, and the report that contains the same dollar data. |
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Screen #
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# of Account Number digits, Ledger Type,
Account Range:
Type of Data
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AM090 or AM091
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14
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Six-digit, GL, 0-XXXXX:
6/30 Balance, Current Month Activity, Current
Balance |
AM091
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15
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Six-digit, SL, 1-XXXXX through 9-XXXXX:
Budget, Actual, Encumbrances, and Budget Balance
Available |
AM090
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16
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Ten-digit SL: 1-XXXXX through 9-XXXXX:
Open Commitments, i.e., Encumbrances |
AM090
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17
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Six-digit, SL, 1-XXXXX through 9-XXXXX:
Open Commitments, i.e., Encumbrances |
AM090
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18
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Six-digit, SL, 1-XXXXX through 9-XXXXX:
Budget Data--Current, Prior and Future Years |
AM090
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24
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Six-digit, Ten Digit or Account Range GL and
SL X-XXXXX:
Transactions |
AM091
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Screens You Cannot Access
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Other
Dollar Inquiry Screens
Screens 23, 29, and 49 are used by Comptroller's Office personnel and
are not discussed in this Guide.
Maintenance - Account Info
You will not be able to view screens 32 through 42. Comptroller's Office
personnel use these screens to create and modify accounts. They are not
discussed in this Guide.
LBC Quick Account Maintenance
These screens are used by the Local Business Centers to create and
modify accounts. They are not discussed in this Guide. If you
will be creating accounts online, contact the Comptroller's Office for
training on how to use these screens.
Miscellaneous
Screens 43 and 44 are used by the Comptroller's Office and are not
discussed in this Guide. |
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