| Overview of Dollar Information
Screens (14 through 18)
This page describes the common features of screens 14 through 18, which
are listed in the INQUIRY-DOLLAR INFO group on the Screen
01 FAS Menu. Use these screens to view dollar activity for your accounts.
Also listed in the INQUIRY-DOLLAR INFO group is Screen 24,
which is used to view recent transactions posted to your accounts. Screen
24 is discussed separately in Using Screen 24
to Display Transactions. |
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| The sample screen below is Screen 15, which
shows dollar information for Subsidiary Ledger accounts. The top two lines
of the screen show the same information that appears on attribute screens
02 through 07 -- number of the screen and account whose data appears on
the screen, and the SCREEN and ACCT prompts. |
 The
highlighted area in the sample is common to screens 14 through 18:
Department number of the account you are viewing.
Person responsible for the account (here, Account Administrator #1).
Account status flags (DFRDSR) and their settings:
NOTE: Error messages, if applicable, appear at the very top
of the screen, above the line identifying the screen and account being
displayed. See the Troubleshooting Guide
or Error Messages for Invalid SCREEN and ACCT Entries
if you do not know what the error messages mean and how to correct them.) |
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| Dollar Info screens 14-18 differ from the 02-07 attribute screens in
that Dollar Info screens may have multiple pages of information. |
 Look
at the highlighted line at the bottom of the screen at right. When *SUB
ACCT TOTAL* appears at the bottom of the screen, press the Enter
key to view the next page of information. Keep pressing the Enter key until
*ACCT TOTAL* appears (highlighted at right). If you press
Enter when you are on the last page, you return to the first page of data.
*SUB ACCT TOTAL* is the cumulative total for the account through the
current number of screen pages.
*ACCT TOTAL* is the sum of all the screen pages.
To view another screen or account, type a new SCREEN number or ACCT
number in the prompt fields at the top of the screen, and press the Enter
key. |
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Account Status Flags and Their Meanings
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Flags on Dollar Information screens 14-18 describe the status of accounts.
For example, an account may be active, frozen, or deleted. The various
flags are:
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Flag
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Description |
Possible Values |
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D
|
Delete flag |
| 0 |
= |
Active account |
| 1 |
= |
Flagged for deletion. At the coming fiscal year end, the flag will
become 2; at the next fiscal year end, the account will be dropped
and the number may be reused. |
| 2 |
=
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At the coming fiscal year end, the account will be dropped and the
number may be reused. The account may not be reinstated. |
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F
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Freeze flag |
| 0 |
= |
Active account |
| 1 |
= |
Frozen account; no dollar transactions may be made against this account. |
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R
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Review Transaction |
| 0 |
= |
No review |
| 1 |
= |
Any transactions processed against this account will cause a warning
message on the AD010 report reviewed by Comptroller's Office. |
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D
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Drop flag |
| 0 |
= |
Do not drop. |
| 1 |
= |
Drop the account. An account may only be dropped, as opposed to deleted,
if it was created in error, and there has been no dollar activity posted
against it. At the coming fiscal year end, the account will be dropped,
and the number may be reused. |
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S
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Suppress Budget Message (SL Only) |
| 0 |
= |
Suppress budget message on AD010 report reviewed by Comptroller's Office. |
| 1 |
= |
If a transaction causes a sub account to go over budget, a message
is printed on the AD010. |
This flag is blank on Screen 14, GL Dollar Information,
because General Ledger accounts are not budgeted. |
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R
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ABR flag (SL only) |
This flag is blank on Screen 14, GL Dollar Information,
because General Ledger accounts are not budgeted. |
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