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FAS System Guide
Table of Contents

 
 
Introduction

This guide describes how to use the online Financial Accounting System (FAS).  It was written for individuals who are already familiar with FAS and the FAS User's Manual. Please go to the Web version of the FAS User's Manual and bookmark it for reference before you try to access the online system. 

If you are new to FAS, we recommend that you first become familiar with the monthly reports -- the AM090 (Account Statement in Whole Dollars) and the AM091 (Report of Transactions). If you are an account administrator, you will automatically receive these reports each month for your accounts. 

 
On this page . . .
Getting and Changing Access
How to Use This Guide
Conventions Used in This Guide
 
Next page
Logging On
 
Other pages you may want to see
Accessing Other Applications
Quick Reference Guide

 


Getting and Changing Access 

To obtain access to FAS for an individual in your department, contact your division's accounting office. You are required to contact your division when an employee's status changes, whether as a result of a promotion, transfer, leave of absence, or termination. Access to FAS and APS/PO may be frozen (leave of absence), redefined (promotion or transfer), unfrozen (return from leave), or canceled (termination or transfer). Your divisional accounting office will notify the Comptroller's Office of these changes. 

NOTE: You cannot run APS-PO and FAS at the same time. Quit one and then start the other. For details, see Accessing Other Applications


How to Use This Guide 

Information is grouped into three sections, as shown in the Table of Contents
  • Using FAS contains topics to get you started and to learn how to display the information you are interested in. If you are new to FAS, we recommend you view these topics in the sequence they are listed. 
  • Screen Descriptions provide a detailed description and illustration of each FAS screen. View these pages in any sequence. 
  • Reference contains tables and topics that you might need while learning or using FAS, such as a list of error messages and how to resolve each one. It also contains a Quick Reference Guide for brief explanations of how to do common FAS tasks, with links to more detailed discussions. 

Conventions Used in This Guide 

Account Numbers:  The format for account numbers is L-AAAAA-SSSS. (L is a one-digit ledger number, AAAAA is the five-digit account number and SSSS is the four-digit account control or subaccount.) 

It is important to enter account numbers as indicated. If you are instructed to enter an account number as LAAAAA, do not place a dash between the ledger number (L) and the account number (AAAAA). If you do, you will get an error message. 

Field Names:  This guide indicates a field name in capital letters, such as SCREEN and ACCT. Fields that are discussed in the text are highlighted with yellow or red on accompanying screen illustrations. 

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