Important Information about PAF
Format and TimingWe will produce a separate PAF for each active appointment on the Payroll System, including unpaid department appointments, anytime an appointment is created or updated. The PAFs will be printed once per week (Monday night) and will reflect all changes updated during the previous seven days. As in the past, you must submit any changes on the PAF according to the published deadline schedule, in order for the changes to be reflected on a specific payroll.
Whenever shared data is updated, new PAFs are generated for all job appointments. Before distribution, all printed PAFs for an academic employee will be stapled together and forwarded to the primary department; the primary department will then be responsible for providing copies of PAFs, if necessary, to other departments. In cases where faculty members have joint appointments with the College and another academic division, the academic division will be designated as the primary department.
Accrual Processing and the PAF
Most faculty members are "in residence" 9 months out of the 12 months, but are actually paid in equal installments during the year. According to sponsored agency agreements, the University can only charge a grant or contract during the months that the faculty member is actually expending effort on the project. The Payroll/Personnel System’s automated way of handling this special accounting requirement is often referred to as "3Q", or "accrual processing." This process sets aside an amount of money from each paycheck while the faculty member is "in residence," and pays it out during the months when the faculty member is not in residence.
Administrators are recommended to update the periods of residence at least once per year for those academic employees with 3Q appointments; use the PAF to submit updates on periods of residence according to the instructions outlined in section II.C of this document.
The PAF may be used to process the following transactions:
A. Salary Increases or Decreases
B. Changes in Funding Only
C. Update or Change Period of Residence
D. Reappointments
E. Personal Information Updates
F. Extension of Current Leave of Absence
G. Return from Leave of Absence (without salary and partial salary LOA’s only)
H. Ending One of an Academic Employee’s Appointments