I.F. Procedures for MAF: Unpaid Appointments
It is imperative that information on an academic employee’s Unpaid Appointment(s) is properly submitted and recorded in the Payroll/Personnel System since the Payroll/Personnel System is now the source for the on-line Ph Directory, for the faculty rosters published on the World Wide Web, for the programs that generate academic employees’ contract letters, and for the University’s printed catalogs. Currently we rely on the System as the standard record of all faculty appointments. Appointment information, even if approved, cannot be entered properly in the System unless complete information is submitted on the MAF.
When submitting recommendations for an academic employee’s unpaid appointment, complete the following sections of the MAF and attach to the recommendations:
Top Section
|
MAF Field Name |
Instruction |
|
STATUS |
Circle the appropriate category. |
|
ACTION |
Do not circle any of the actions. |
|
NAME |
Enter the academic employee’s full last and first name; the middle initial is optional. |
|
SSN |
Enter the academic employee’s social security number. |
|
ACTION CODE |
Leave blank. |
|
EFFECTIVE DATE |
Enter the Date on which the unpaid appointment begins. |
Approvals Section
Since all of the necessary signatures for approval appear on the recommendation, they do not have to appear on the MAF.
Top Section of Second Side of MAF
|
MAF Field Name |
Instruction |
|
NAME |
Enter the academic employee’s last name, first name. |
|
SSN# |
Enter the academic employee’s nine digit social security number. |
Appointment Information Section
|
MAF Field Name |
Instruction |
|
JOB CODE |
Enter the 6-digit job code here. Please note that the Job Title corresponding to the job code you enter will appear on the contract letter. |
|
JOB TITLE |
Enter the Job Title for the above Job Code. |
|
DEPT. NO. |
Enter the Department Number for each appointment, including the two digit executive level prefix. |
|
DEPT. NAME |
Enter the name of department corresponding to the Department Number. |
|
START DATE |
Enter the date on which the unpaid appointment will begin. |
|
END DATE |
Enter the Actual End Date of each new appointment, based on the document "Recommendation from the Dean": · if a date is specified, enter that date (MM/DD/YY) · for a tenured appointment, leave blank · for WSLOT (without specific length of term), write ‘WSLOT’ · for INDEF (indefinite), write ‘INDEF’ · for UFN (until further notice), write ‘UFN’ |
|
TEN |
Enter a ‘T’, if tenured. Otherwise, leave blank. |
|
MONTHLY/TERM AMT |
Enter $0. |
|
Appointment Information, continued |
|
|
MAF Field Name |
Instruction |
|
M/T |
Leave this field blank. |
|
HOURS |
Enter 0 hours. |
|
PRI. |
If the department listed on this line is the Primary or Responsible Department, enter ‘Y’. Otherwise, enter ‘N’. |
|
ACC. |
Leave this field blank. |