Policies and Special Requirements:

• All reimbursements and payments must be processed in accordance with University financial policies. Refer to Financial Policy 1505, Imprest Balance Accounts: Petty Cash.
• University Supporting Documentation Standards must be followed. Receipts (e.g., cab, bus, post office, highway toll, meal, etc.) must be attached this form. For business meals reimbursements, the names of the individuals in attendance, the purpose and place of the meeting must be clearly stated on either the Form 47R or the supporting documentation
• The Petty Cash Receipt (Form 47R) is essential to the maintenance of the petty cash fund. For proper maintenance:
• The Custodian must number each Form 47R sequentially. There should be no missing numbers.
• All field information on the Form 47R is required, except Field 8, the Department Reference Number.
• The Petty Cash Receipt (Form 47R) is also essential to replenish the petty cash fund.
• The petty cash fund is replenished by submitting a Request for Reimbursement of Petty Cash Fund Form 41R . The Form 41R will not be processed unless these receipts and all related supporting documentation are attached.