Procedures: |
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The individual must be a University of Chicago or Laboratory School
student.
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Only two forms for an individual will be accepted per executive level
within a three-month period. When in doubt, check with the Payroll
Department, in advance, to see if the individual can be paid on this
form.
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The form must reflect only the hours worked during the specified pay
period. Hours worked over several pay periods should never be combined on
a single form.
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The daily time record (IN and OUT times and DATE(s) the employee provided
services) must be noted on the form.
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The hourly rate of pay must be at least the State's minimum
wage.
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When submitting a lump sum payment, a brief description explaining the
services or duties performed by the individual must be attached.
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Only one FAS account can be charged per form. Submit multiple forms
if the hours worked during the pay period must be split between two or more
FAS accounts.
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Each form must be signed by both the student employee and appropriate
administrator (usually the student employee's supervisor). The individual
approving the payment should have some means of verifying that the time reported
by the student is accurate.
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When the employee's signature cannot be obtained write the words "Not
Available "in the signature field and state the reason on the front of the
form; e.g. "student was ill."
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The following forms must be attached for all payments:
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