The University of Chicago Payroll User's Guide

TABLE OF CONTENTS

SECTION I. INTRODUCTION

A. SEPARATION OF FUNCTIONAL RESPONSIBILITIES
B. DEPARTMENTAL REVIEW OF PAYROLL DISTRIBUTION REGISTERS
C. TREATMENT OF CONFIDENTIAL PAYROLL INFORMATION
D. SPECIAL PAYMENTS TO EMPLOYEES
     

SECTION II. TAX INFORMATION

A. FLOWCHART OF REQUIRED TAX AND U.S. IMMIGRATION DOCUMENTS
B. FORMS REQUIRED FROM ALL EMPLOYEES
C. ADDITIONAL FORMS REQUIRED FROM NON-U.S. CITIZENS
     

SECTION III. BIWEEKLY PAYROLL

A. GENERAL INFORMATION
B. TIME REPORTING PROCEDURES
C. BIWEEKLY DEADLINES
D. CURRENT PAYPERIOD TIME REPORTING INPUT DOCUMENTS
  Standard Time Card (UPP 181)
  Handwritten Time Card (UPP 182)
    Staff One Time Payment Request Form (UPP 183OT)
    Student Casual Payment Request Form (UPP 183S)
    Additional Payment Request (UPP 173)
  E. OTHER BIWEEKLY PAYROLL ACTIVITY
       

SECTION IV. MONTHLY PAYROLL

  A. GENERAL INFORMATION
  B. MONTHLY DEADLINES
  C. OTHER PAYMENTS TO MONTHLY EMPLOYEES
    Extra Service Pay
    Retroactive Pay and Late Pay
    Reduction in Pay
    Vacation/Salary Advances
       

SECTION V. MISCELLANEOUS INFORMATION

  A. MOVING EXPENSE REIMBURSEMENT
  B. PRIZES AND AWARDS
  C. STUDENT EMPLOYEES
  D. WORK/STUDY EMPLOYEES
  E. FAS PAYROLL RELATED ACCOUNT NUMBERS
  F. PAYROLL EXPENSE DISTRIBUTION SUMMARY AND DETAIL REPORTS
  G. PAYROLL EXPENSE TRANSFERS
  H. VACATION ACCRUAL TRANSFERS
  I. TERMINAL COMPENSATION PAY
  J. PAYROLL CHECKS AND PAYROLL ELECTRONIC FUNDS TRANFER PROGRAM
       
Payroll User's Guide (Revised 9/22/09)