| Expense Type |
Meals |
| What is the allowable
level of expense? |
-
Select either actual expenses or per diem for entire trip
Actual
-
Reasonable expenses for meal
Per Diem
- Federal meal and incidental expense (M&IE) per diem daily rate for
the destination. Refer to University’s TravelNet,
Federal Per Diem Rates for rates
- If per diem selected for meals, actual cost for lodging cannot exceed
daily federal lodging per diem
- Meal per diem includes "incidental" expenses such as all tips and laundry
expense.
- Per diems are for University employees only. Refer to Traveler Tips, Per Diem Reimbursements
|
| How do I make my
travel arrangements? |
Not
Applicable |
| How do I pay for
the travel expense? |
|
| What level of audit
will my Account Reviewer provide? |
- Documentation and expense amount complies with policy and our unit’s
specific restrictions
- If per diem selected for meals, actual cost for lodging cannot exceed daily federal lodging per diem
- For per diem: rate claimed agrees with federal daily meal and incidentals
expense rate and your unit’s specific restrictions
- For the first and last days of travel, request only the prorated portion for meals while away from home. Refer to Rules
on Prorating Per Diem
- If per diem selected: no “incidental” expense reimbursement for tips and laundry requested (Citation/regulation9)
|
| What documentation
do I need to be reimbursed? |
Actual
- Documentation for each item: list the date, meal and amount either on
the back of the travel expense voucher, travel expense envelope or on a
separate piece of paper.
- Original charge card receipt if meal is $75 or more (no check stubs)
(Citation/regulation5)
Per Diem
- Request daily amount for the location
- For the first and last days of travel, request only the prorated portion
for meals while away from home. Refer to Rules
on Prorating Per Diem
|