Expense Type	Airline Ticket - Domestic and International
What is the allowable level of expense?	Lowest available commercial discount airfare or customary standard (coach or equivalent) airfare costs are allowable. Airfare costs in excess of the lowest available commercial discount airfare or customary standard airfare (i.e. First or Business Class) are allowable only when approved in advance by a dean, vice president or the Provost. International travel funded by federal funds must comply with the Fly America Act (See 41 CFR 10.131-10.143) which generally requires use of a U.S. Flag carrier. (Citation/regulation 13)
How do I make my travel arrangements?	U of C Travel Services Independent Travel Agent Contact airline directly
How do I pay for the travel expense?	Corporate credit card, personal credit card, or cash
What level of audit will my Account Reviewer provide?	The expense does not exceed budget limitations The expense is appropriate for the account Documentation and expense amount complies with University policy and each unit’s specific restrictions Advance approval documentation must be provided for ALL First or Business Class travel. For expenses to be accounted for as an allowable expense, the approval documentation must state that a lower airfare would have: Required circuitous routing Required travel during unreasonable hours Excessively prolonged travel Greatly increased flight duration Increased costs that would have offset transportation savings, or Inadequately addressed the medical needs of the traveler. Costs not documented as allowable must be charged to sub account 9912 and MAY NOT be charged to federal awards. Compliance with Fly America Act for international travel on federal awards.
What documentation do I need to be reimbursed?	Personal charge/cash: original passenger receipt if flight expense is $75 or more First or Business Class travel will not be reimbursed unless a letter signed by a dean, vice president, or the Provost accompanies the travel documentation and reimbursement request.