Subject Area: Sponsored Programs
Responsible Office: Comptroller's
Approval: V.P. for Administration and Chief Financial Officer
Originally Issued: October 1994
Revised: N/A
Refer Questions To: Casey Murray, 773-702-1949

PURPOSE:   To ensure compliance with Office of Management and Budget Circular A-110 and other regulatory policies regarding cost sharing (matching) requirements.

POLICY:

1. Cost sharing (matching) are those costs or funds that the awarding agency requires the University to pay or contribute as a condition of the award.
2. All cost sharing (matching) contributions must meet all of the following criteria:

	A.	Are verifiable from University records.
	B.	Are necessary and reasonable for proper and efficient accomplishment of the award's activities.
	C.	Are provided for in the approved budget when required by the awarding agency.

3. In addition to the criteria listed in 2 above, cost sharing or matching contributions for Federal awards must also meet the following criteria:

	A.	Are not included as contributions for any other Federal sponsored award.
	B.	Are allowable under the OMB Circular No. A-21 cost principles.

4. Federal awarding agency approval is required, and nonfederal awarding agency may be required, to count unrecovered indirect costs as part of cost sharing or matching.
5. The Office of the Comptroller will create an account that will be used to record the cost shared expenses or matching contributions. At the time the Comptroller creates this account, the principal investigator or designee must identify the funding source for this account.