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CONFIRMING THE INITIAL PLAN BY MONITORING EFFORT AND PAYROLL DISTRIBUTIONS AGAINST SPONSORED PROJECTS DURING THE FISCAL YEAR

Objective:

To monitor the estimates made on the appointment forms, and determine whether or not they are consistent with actual effort expended on grants and contracts

Purpose:

The estimates made on the appointment forms must be monitored continuously during the course of the fiscal year, to ensure timely and accurate salary distributions to grants and contracts, in accordance with University regulations.

Responsibility:

Department/Divisional Level:
Maintain an effective system of verifying that payroll distributions reasonably reflect work performed.

Comptroller's Office, Restricted Funds Section:
On a monthly basis, distribute Closing Memos, including the Attachment of payroll distributions to the grant or contract that is closing.

Comptroller's Office, Payroll Department:
On a monthly basis, distribute Effort Monitoring Reports to departments.

In July, distribute the Preliminary Account Distribution Reports to departments. This report will serve as the final monitoring report for the fiscal year. Any necessary changes in distribution must be submitted before the Annual Certification Statement is produced.

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