I.  NON-PAYROLL ACCOUNTING TRANSACTIONS

A. AUXILIARIES AND RECHARGE OPERATIONS

Purchases of goods or services from the following areas received prior to the dates listed below will be included in the June 2007 AM090/91’s:

B. INTERDEPARTMENTAL ORDERS

All interdepartmental orders (Form 62) must be received by Tuesday, July 3, 2007 at 10:00 a.m., in Room 20 of the Mott Building.  Interdepartmental orders submitted after July 3, 2007 will be considered fiscal year 07-08 business.

C. JOURNAL ENTRIES and EXPENDITURE TRANSFERS

All journal entries and expenditure transfers (Forms 60, 61, and 64) should be submitted by Tuesday, July 3, 2007 at 10:00 a.m., in Mott Building Room 20.

D. CASH DISBURSEMENTS

For deadlines regarding Direct Payment Vouchers (DPV’s), Travel Expense Vouchers (TEV’s) and Petty Cash, see

http://adminet.uchicago.edu/adminann/FYclosing_sched.shtml

E. CASH  RECEIPTS

All cash receipts (Form 133) for fiscal year 2006-07 must be deposited with the Bursar                (ADM 101) by 3:00 p.m. Friday, June 29, 2007.  The Bursar’s Office will be closed Monday, July 2, 2007 for the annual audit.

F. EXPENDITURE TRANSFERS AND ERROR CORRECTIONS OF JUNE AM090/91 ENTRIES

Expenditure transfers (Form 61) and error correction memos for accounting transactions that appeared in the preliminary June 2007 AM090/91 reports must be received by the Comptroller’s Office (CSM 20) by 10:00 AM on Tuesday, July 17, 2007.

G. DEPARTMENTAL UNDERWRITING ENTRIES

Please make Departmental Underwriting Entries on Journal Vouchers (Form 60) or send a memo to the appropriate Comptroller’s Office contact by 10:00 A.M. on July 17, 2007.

G. ON-LINE ACCTS SYSTEM

Expenditure transfers, error corrections for accounting transactions that appeared in the preliminary June 2007 AMO90/91, departmental underwriting entries, and all other transactions transmitted via the ACCTS system must be entered by 3:00 PM on Tuesday, July 17, 2007 for departments and Tuesday, July 24, 2007 for divisions.

G. CHECK CANCELLATIONS

Check cancellation requests should be submitted to the Bursar’s Office by Friday, June 1, 2007.  Cancellation requests received after June 1, 2007 cannot be guaranteed processing for the 06-07 fiscal year.

II.  JUNE PRELIMINARY AMO90/91 REPORT DISTRIBUTION

June 30, 2007 preliminary reports will be available for pick-up at the Comptroller’s Office Mott Building Basement between 2:00 p.m. and 4:30 p.m. on Monday, July 9, 2007.  Reports not picked-up by 4:30 p.m. will be sent through Faculty Exchange. 

III.  FISCAL YEAR 07-08 ACCOUNTING TRANSACTIONS

Please keep all July budget and journal entries until July 21, 2007.  Process July cash receipt and Accounts Payable entries after July 1, 2007.

IV.  ENCUMBRANCES and PURCHASE ORDERS

As a part of the fiscal year-end closing process, the following encumbrances will be eliminated from the FAS system and will not appear on the June preliminary reports:
           

Please examine your June preliminary reports carefully and advise the Accounts Payable Manager in writing if any of the encumbrances that have been dropped from the FAS files need to be reinstated.  Any inquiries concerning this matter should be directed to Accounts Payable.

V. OTHER

For any batches submitted in July, clearly indicate on the top of the batch if the batch relates to   June or July activity.

VI. JUNE FINAL LEDGERS

June Final Ledgers will be distributed on August 3, 2007.  Please remember that these ledgers are final and no changes or corrections can be made to them.

VII FYE 6/30/07 REAPPROPRIATIONS INTO FY 2007-08 NON-BSD ACCOUNTS (EXECUTIVE LEVEL NOT EQUAL TO 20)

Subsidiary Ledger 2 accounts do not automatically reappropriate fiscal year-end budget balances available.  If you wish to carry forward any June 30, 2007 budget balances, please notify your Comptroller’s Office contact person by memo with instructions for the accounts and amounts you wish to reappropriate.  Your memo should be based on the final June 30, 2007 AMO90/91 reports which will be available to you on August 3, 2007.  The due date for your request is August 7, 2007.  The reappropriations will be reflected on your September AMO90/91 reports.

IX.  FYE 6/30/05 REAPPROPRIATIONS INTO FY 2005-06 BSD ACCOUNTS (EXECUTIVE LEVEL 20)

Your FYE 6/30/07 reappropriations will be included with your FY 2007-08 original budget allocation.  If you require an additional reappropriation, contact Paul Cronin, BSD Dean’s Office at 4-2255.