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Payroll Services
TO: University Administrators
FROM: Jim Hamaguchi, Payroll Services Director
SUBJECT: Biweekly Payroll ACCRUAL REVERSAL for Fiscal Year ending June 30, 2012
DATE: May 24, 2012

Attached you will find the Biweekly Payroll Accrual Reversal Reports for Fiscal Year Ending June 30, 2012.

The Accrual Reversal process is required to back out last year’s fiscal year end Accrual charges. The Biweekly Payroll Accrual Reversal Reports reflect the credit(s) for the exact amount of the Accrual(s) charged to your account on June 30, 2011 (Fiscal Year 2010-2011).

The University processes biweekly accrual charges at the end of each fiscal year. The accrual charges account for the Biweekly payroll expenses incurred at fiscal year end, but not actually paid until the beginning of the new fiscal year.

For Fiscal Year ending June 30, 2011 (Fiscal Year 2010-2011) the following method was used to calculate the accrual for each employee:

  • Biweekly pay period ending June 11, 2011 was used as the base pay period;
  • The “current-period” gross pay earned by each employee was used to calculate the accrual amount;
  • The accrual amount charges were 140% of the gross pay ("current-period" activity only) earned during the pay period. (There were 14 working days in June which were paid in July).

We have reversed these charges and the reversal is reflected on the Expense Distribution Register enclosed with this memo.

Note: Do not submit any Payroll Expense Transfer Forms UPP103 to reverse any of the accruals charged to your account in Fiscal Year 2010-2011; the forms will not be processed.

Reminder: Payroll will be processing biweekly payroll accrual charges for Fiscal Year 2011-2012.  The accrual will be based on pay period ending June 23, 2012, and the charge will be 50% of the gross pay.

Any questions regarding the fiscal year end accrual process should be directed to Cass Swanson by phone at 773-702-2483 or by email at