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Office of the Comptroller Payroll Department
TO: Department Administrators
FROM: James Hamaguchi, Payroll Manager
SUBJECT: 2009 Internal Revenue Service (IRS) W-4 FORM
DATE: December 24, 2008

The 2009 IRS W-4 Form has been published, therefore, effective January 01, 2009 all new hire employees and changes to the IRS W-4 form must be filled out on the 2009 IRS W-4 Form.

A few copies of the 2009 W-4 Form have been enclosed with the time card distribution, please feel free to make additional copies for your department.

You may also get a copy of the 2009 IRS W-4 Form through the web at www.IRS.GOV and via download here.

According to Internal Revenue Service regulations, employees who wish to claim exempt from federal income tax withholding must complete and file a new IRS W-4 form for each calendar year.  Therefore, if an employee plans on claiming exempt from their 2009 Federal income tax withholding, the Payroll deadline to receive the IRS W-4 form is January 16, 2009.

If you have any further questions, please feel free to contact the Payroll Department at 2-9030.